How and where do I propose a Summer Course?
The Summer Session process starts in November with a list of possible courses based on Academic Programs data that examines demand, degree plans, waitlist, and other factors. In January, course proposals are submitted to CEEGE (using a Google Form starting in 2022) and Department Chair and College Dean approval will happen in February. The courses are added by March 20th, CSU begins marketing summer session around March 25th.
Is departmental and college approval required for Summer Session courses?
Yes, for academic credit courses in summer session, and
No, for non-credit courses offered through Extended Education or OLLI: Propose a Course form
How many sections can we offer?
Based on demand, as seen from projected seat and wait, etc. OIE Link Sections with sufficient enrollments will be offered. (13 or 16; fewer than 20 enrolled students will impact faculty pay rate, see next Q/A)
What is the faculty compensation in the summer?
Summer Session pay is outlined in the Bargaining Agreement, specifically section 21
Summer session salaries are based upon the current faculty FTSR (full time salary rate) on a per unit basis. Summer Session pay is an Additional Pay, so it doesn't count towards entitlements. In addition, faculty receive 100% of their pay when enrollment is 20 students or more, and pay is reduced by 5% for each reduced student enrollment:
- 19 students, faculty receive 95% of their normal pay
- 18 students, faculty received 90% of their normal pay
- 17 students, faculty received 85% of their normal pay
- 16 students, faculty received 80% of their normal pay
- 15 students, faculty received 75% of their normal pay
- 14 students, faculty received 70% of their normal pay
- 13 students, faculty received 65% of their normal pay
Once enrollment goes below 13 students, there is a more thorough review process regarding the total cost to run the course. Typically, if there is more expensive tenure line faculty teaching the course, then it may make financial sense to cancel it. General Conditions of Appointment from APS.
Can my WTUs be counted in the summer?
It's complicated… CBA allows for that, if approved by your department and dean, CEEGE dean… depending on the impact on fall/spring scheduling. We are drafting a process that will be under consideration for future summer programming.
How do the number of Weeks, Course Work, and modality impact units and seat time? How many days a week does a 3-unit lecture class meet -- and for how long?
The schedule for days and times is dependent on your course design and how much of the course will be offered synchronously and asynchronously. Wake Forest University created a helpful workload estimator tool which can be very useful in determining the number of course hours. During the summer session we recommend online courses of 5 or 8 weeks. Summer session courses are offered in a condensed format but the expectation is that courseload would remain the same for the course as when it is offered in fall or spring. See the example below for a 3 unit course.
|Course format in weeks||Total hours per week||Total hours per course|
This table is from the Innovative Learning Institute: Online Course Design, Time on Task.
You may also be interested in this article from Rice University on estimating out of class workload.
Additional resources are available from HSU's Center for Teaching and Learning.
Here is a related question about course design and seat time… "I decided to just teach this course asynchronously. I need to know how many videos I need to make. Normally I teach three classes per week for 50 minutes per class. So do I just double that? Six classes per week at 50 minute length? Or 300 minutes per week split into however many videos I wish?"
A 3-unit course requires 45 hours of class time -- for asynchronous courses, this class time can include online discussions, assignments, and exams in addition to the video lectures. I recommend creating videos for the content necessary for the course - if it turns out to be 300 minutes per week of video, that is fine -- if it doesn't add up to 300 minutes, that is fine, too. Just know that you do not have to create additional video content to equate to the 45 hours of class time.
I'm wondering how continuing education credits work for teachers in the region? Is this primarily set up as a course over the summer? Is there a way to apply for the continuing education units through extended ed for this summer?
Yes, we are happy to help you provide professional development units for teachers over the summer. We call this contract credit or professional development credit and the process to set up a course is relatively simple. We gather the course information in CEEGE through this course proposal form and assess unit value and course materials. We ask for a resume for the instructor and a copy of the rubric used to assess assignments. Once we have reviewed and approved the course, we route all course materials to the appropriate academic department chair to ensure review before granting credit. From the department chair, the course is reviewed by the academic dean or associate dean of the college before final assessment by the Dean of CEEGE. After routing is complete, CEEGE builds the course and we create a registration link for you to share with the teachers who will be taking the course. They can register for the course online.
If you are interested in just offering credit for completion, the cost to the students is $50 per unit to CEEGE. If you would like the instructor of the course to be compensated from course fees, we would need to have a conversation about how much the students would need to be charged in order to cover the costs of the course.
What strategies are helpful for Summer Session enrollments and balance of GE areas, etc.? (index, diversity of offerings and times, etc.)
Bottleneck and high failure rate courses are recommended.
Lower GE areas are not often offered in the summer, community college courses are a less expensive option.